JOB TITLE: Executive Director, Triathlon Saskatchewan Association
LOCATION: Regina or Saskatoon, Saskatchewan with occasional travel
CLASSIFICATION: Full-time, remote, flexible hours
SALARY: Commensurate with experience and qualifications
BENEFITS: Package provided
Founded in 1985, Triathlon Saskatchewan is the provincial multisport governing body providing leadership and governance to foster a safe, fair, and enjoyable multiport experience in Saskatchewan. We support the development of triathlon, duathlon and multisport athletes of all ages and abilities from novice to high performance through coaching education, officials training and club and membership development. Triathlon Saskatchewan has experienced significant growth with over 2000 race starts and a provincial membership of over 1700 athletes. Triathlon Saskatchewan is an active member of Sask Sport Inc., Triathlon Canada, and the volunteer clubs and nonprofit associations that make up the local multisport community in Saskatchewan.
Scope of Work
The Board of Directors is recruiting an Executive Director to succeed our dynamic leader who has relocated. The Executive Director is responsible and accountable directly to the Triathlon Saskatchewan Board of Directors. The Executive Director provides operational leadership in implementing Board policy to advance the mission and strategic goals of the Triathlon Saskatchewan and is responsible for managing the organization.
Our ideal candidate
• You are committed to advancing Triathlon in Saskatchewan and bring personal experience as an athlete, coach, official, supporter, and/or volunteer to the position.
• You have 10 years of experience leading and managing nonprofit organizations, serving on and/or working strategically with boards and building relationships with staff, members, and external stakeholders.
• You have the leadership competencies to manage the organization and collaborate with the board and stakeholders to advance the mission and strategic priorities in alignment with the vision and values of the organization.
• You keep the Board informed, provide appropriate guidance and advice to the Board on trends and issues in the internal and external environment that may affect the organization
• You have skills as an evaluator and understand the importance of performance assessment and program evaluation practices.
• You are skilled at analyzing and navigating complex environments and adapting to the challenges before you with openness and creativity.
• You are organized, ensure meeting materials are distributed in a timely way, minutes are recorded, and action items are followed up and implemented on time.
• You have strong oral and written communications and show sensitivity to fostering diversity and work to ensure that all, no matter who or where, feel welcome and included in the Triathlon community.
Responsibilities of the ED role
Within the overall mandate established by the Triathlon Saskatchewan Board of Directors, the Executive Director develops operational strategies and plans, and manages the implementation process. The specific responsibilities of the Executive Director shall include, but not be limited to, the following:
• Implementing Board policies and decisions
• Act as a resource to the Board of Directors so that policy decisions are made on an informed basis
• Gather, interpret, and articulate information to the Board about sport trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning
• Keep the Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services
• Provide guidance and advice to the Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
• Attend and participate in meetings, assist with materials and recording notes/minutes for distribution
• Overseeing the financial management of the organization
• Coordinate bookkeeping activities
• Refer to the Triathlon Saskatchewan Bylaws for details
• Strategic planning
• Assist the Board with strategic planning
• Develop, update, monitor and report on Operational Plans that provide direction for a given year(s) by integrating key aspects of the Strategic Plan with the Operational Plan and the budget
• Delivering programs and services
• Ensure all programs are aligned with Triathlon Saskatchewan’s Long Term Athlete Development (LTAD) model
• Ensure all programs are consistent with Triathlon’s Strategic Plan
• Monitor our sport system’s needs on an ongoing basis, be aware of the changing context within which programs and services are provided
• Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the organization
• Regularly obtain statistical and qualitative feedback about program and service delivery
• Prepare and provide to the Board, and other applicable bodies, summary reports of programs and services as required (e.g., AGM Reports)
• Ensure members are fully informed of Triathlon Saskatchewan activities
Establishing, maintaining, and advancing external relations
• Establish, maintain, and advance relationships with our provincial clubs and individual members.
• Liaise and develop relationships with relevant sport agencies including: Sask Sport Inc., Triathlon Canada, Canadian Triathlon PSO’s, Sask Cycling, Sask Athletics, Sask Swimming.
• Undertake activities that enhance the visibility of the organization
• Represent the organization on appropriate committees, network, and joint projects
• Represent and speak for the organization and its work• Develop and provide information about the organization’s goals, programs, and services
• Assist triathlon clubs in terms of management of race equipment
• Coordinate, where required, strategies with our triathlon clubs to ensure proper storage of race equipment
Managing human resources
• Recruit, select, orient, manage and develop Triathlon Saskatchewan staff
• Recruit, orient, manage and develop volunteers who contribute directly to Triathlon Saskatchewan operations, primarily through the Operational Committees
• Ensure appropriate staffing consistent with the organizations needs and within the constraints of the organization’s physical and financial resources
• Develop and maintain appropriate job descriptions for all staff
• Prepare employee agreements/contacts and pay/benefit policies for Board approval
• Provide performance reviews for staff as appropriate
Technical knowledge sectors considered an asset
• Experience with small business accounting software such as the Quick Books Accounting System
• Experience with Microsoft Office 365 including SharePoint, OneDrive, Word, Excel, Publisher, and Power Point
• Experience with Web Site Content Management programming
• Experience with policies, procedures, and best practices with respect to the application and use of social media
Beneficial knowledge sectors considered an asset:
• Good understanding of employment in a volunteer board environment
• Good understanding of the operational requirements of a Provincial Sport Governing Organization
• Good understanding of PSO interaction and relationship with Sask Sport Inc.
• Good understanding and experience in sport grant application procedures
• Experience: 5 to 10 years of senior management experience in sport and recreation or a related field
• Education: Academic preparation at the undergraduate or graduate level in kinesiology, arts, business, or public administration, with a certificate in sport science, management, nonprofit leadership, or a related field is an asset and strength to be highlighted in the application.
• Resident: Saskatchewan, Canada
• Must have a valid driver’s license and access to a personal vehicle
Submit application materials below via email to:
Your completed application must be received by January 7, 2022 and include:
• A cover letter summarizing your qualifications, experience, and why you are the ideal candidate to meet the responsibilities of the ED position.
• A current resume that clearly highlights the qualifications, experiences and capabilities that align with the job position responsibilities.
• Three professional references that includes their name, title, relationship to you, and contact information (email & telephone).
Note: Letters of recommendation from references, documentation of relevant education and certifications and a criminal record check will be required of applicants who advance to interview stage.